Martial Arts Management Software Built for BJJ Academies
Owning a BJJ academy is supposed to be the dream. GRADR™ makes sure it stays that way.
GRADR™ is martial arts management software built for BJJ academies. Billing, attendance, curriculum, instructor scheduling, grading, and lead management — one platform, built by someone who has spent 27 years on the mat.
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The Vicious Cycle That Burns Academy Owners Out
You opened an academy to teach. To build something meaningful. To spend your days on the mat with people you care about.
What nobody tells you: you also signed up to be an administrator, a bookkeeper, a scheduler, a collections agent, and a group chat manager.
The more time the admin takes, the less present you are on the mat. Students feel it. Attendance gets patchy. A few quietly stop coming. Revenue dips. Pressure goes up. The cycle tightens.
GRADR™ breaks that cycle.
Students who feel overlooked leave — and they rarely tell you why
Long-term students quit not because of the jiu-jitsu, but because they felt unseen. GRADR™ surfaces at-risk students before they disappear.
Grading is the retention system most academy owners ignore
A student who doesn't know where they stand is counting down to their last class. Belt and stripe tracking is not admin overhead. It is how care shows up at scale.
Shift chaos gets worse as you grow
One instructor. No problem. A growing team? Every absence becomes a scramble. GRADR™ shows you who is covering every class — and handles the rest.
Every leaked lead is money walking out the door
The average student pays $100–$200 per month. Every person who filled out a form and never heard back is $1,200–$2,400 per year gone. GRADR™ books them into a trial class the moment they enquire.
Built by a Fourth Degree Black Belt.
Nic Gregoriades is the first person ever awarded a black belt by the legendary Roger Gracie. He has been in the sport for 27 years. He taught his first class at 19. He has coached on four continents, runs a BJJ affiliation, and spent decades watching academy owners face the same cycles — the same pressures, the same burnout — everywhere he has gone.
He is not a tech entrepreneur who spotted a market gap. He is a BJJ lifer who needed this software and built it when he found it didn't exist.
Every new GRADR™ customer gets a 90-minute onboarding call with Nic personally. Not a chatbot. Not a help video. The founder sits down with you, walks you through your setup, and makes sure the system works for your academy.
“I really care about these guys. I know them because I am one of them. I know their pains, their struggles, and their dreams.”
— Nic Gregoriades, Founder
The Martial Arts Software That Actually Runs Your Academy
Most gym management software was built for yoga studios or CrossFit boxes. The features are wrong. The assumptions are wrong. The workflow is wrong.
GRADR™ was built by a fourth-degree BJJ black belt who has owned academies, run affiliations, and coached on four continents. Every tool reflects how a BJJ academy actually operates.
Open GRADR™ on a Monday morning and you see what needs your attention: failed payments, trial bookings, today's classes, any uncovered shifts, students at risk, students approaching their next milestone. No spreadsheets. No memory required.
That is not just replacing your tools. That is replacing your mental load.
Your timetable, your classes, your check-ins — sorted.
Set up your weekly class schedule with the detail that actually matters for BJJ: class type, Gi or No-Gi tags, Competition and Open Mat sessions, instructor assignments, and student caps. Track attendance through a kiosk check-in system that runs on any tablet or laptop at the front desk — no special hardware needed.
Every check-in automatically updates the student’s cumulative class count, feeding directly into their belt progression tracking. Attendance and grading, connected.
Know exactly where every student stands — and where they’re headed.
Track belts, stripes, and promotion history across both adult and kids programs with full IBJJF-aligned progression tracking. Run batch grading ceremonies, see which students are approaching their next milestone, and never lose track of a promotion again. From white belt to black belt, the entire journey is mapped out — including the 13-belt kids system with age requirements and class milestones.
No more spreadsheets. No more guessing. Just a clear picture of every student’s path.
Keep students coming back.
Milestone badges reward class attendance, tenure, and belt progression automatically. Recognition badges let instructors award the 'Submission of the Class', 'Most Improved', and more — giving students something to earn every time they step on the mat.
Give your students a real system — not a random collection of techniques.
This is the one no other platform offers. Design a structured curriculum around the positions and concepts that matter — guard, mount, back control, takedowns, submissions, defence. Assign curriculum blocks to specific classes over set timeframes, so every student gets consistent, progressive instruction.
Your instructors get a lesson builder with structured components — warm-ups, techniques, drilling, sparring, cool-down — complete with duration tracking and video references. No more instructors showing up and winging it. Your students progress faster because there’s an actual system behind their training.
Class coverage sorted. Payroll handled. Your team, properly managed.
As your academy grows, class coverage becomes a real operational problem. Instructors cancel. Swaps need to happen. Without a system, you are the one fielding calls and managing a group chat no one checks. GRADR™ handles the full shift lifecycle: scheduling, release requests, swap proposals, and coverage gaps.
Track payroll automatically with rate calculations for coaching and assisting roles. Pay your team via integrated PayPal payouts or manual tracking. Your instructors get their own portal with access to the curriculum and lesson builder — your vision, their delivery.
Your entire student base, organised and easy to manage.
Every student’s profile in one place: belt rank, stripes, attendance history, payment status, contact details, and promotion timeline. Handle billing through integrated Stripe payments or track cash payments manually — whatever works for your academy.
Set up membership tiers, manage grace periods, and let the system flag overdue payments automatically. For academies with kids programs, parent and guardian contacts are built in, along with age-appropriate belt tracking and waiver handling.
And That's Just the Start.
Check-in runs itself.
Students check in on any device at the door. Payment status is validated automatically — no manual lists, no awkward conversations.
Give students a reason to stay engaged.
Your students get their own login to track belt progress, view attendance, access lessons, book upcoming classes, and feel connected to the academy.
Stop chasing payments.
Collect membership fees automatically via Stripe. Set up tiers, manage subscriptions, and track payment status — without a single awkward conversation.
Run gradings with confidence.
Track every student's belt and stripe history, run batch grading ceremonies, and record promotions with a full audit trail.
Schedule once, run forever.
Build your weekly class timetable, assign instructors, manage closures and cancellations, and keep everyone informed automatically.
Easily manage your instructors.
Instructors get a dedicated portal to view their schedule, manage their shifts, and access teaching resources — without needing owner-level access.
Kids belts, age gates, and parents — all handled.
Full 13-belt kids progression with colour-family grouping, age gates, and parent contact management built in.
Never lose a lead again.
Capture enquiries from your public booking page, track where every prospect is in your pipeline, and follow up before they go cold.
Turn website visitors into students.
A clean, branded booking page lets prospects sign up for trial classes and sign your waiver — all without you lifting a finger.
Stay connected with your community.
Send targeted emails and SMS directly from the platform. Filter by belt, class type, payment status, or tags — so the right message reaches the right people.
Waivers done — legally and digitally.
Collect signed waivers from new students as part of your trial booking flow. No paper, no chasing, no gaps in your legal cover.
Be up and running in minutes.
Migrating from spreadsheets or another platform? Import your full student roster with a CSV upload and pick up where you left off.
What Jiu-Jitsu Academy Owners are Saying
“We already had systems in place, but Gradr took everything up a level. Attendance, sessions, staff — it all flows in one place now. It freed us up to focus on the training, the people, and the culture instead of getting bogged down in admin.”
“I tried two other platforms before GRADR and both felt like they were designed for someone else. This is the first tool that actually understands how a Jiu Jitsu academy works — belts, stripes, grading days, the lot.”
Simple Pricing. No Surprises.
Every plan includes the full platform and a personal 90-minute onboarding call with Nic — a fourth-degree BJJ black belt who has helped build academies across four continents. No feature gating. No add-on fees.
All plans include every feature. No hidden fees. No feature gating.
Your Academy Deserves Better Than Spreadsheets and Group Chats.
Built by someone who has lived everything you are navigating. Designed to give you your time, your presence, and your academy back.
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